Updates and performance

We continuously monitor the ePortfolio's performance. Reports on its performance, any identified and known bugs and issues affecting functionality of the ePortfolio will be updated here.  

If you are experiencing a technical problem not mentioned on this page please contact our ePortfolio support team.

Known issues 

Not receiving external ticket emails - 28 September

We can confirm that the external ticketing process is working and that there are no issues with NES sending out tickets to assessors from the ePortfolio. We are aware that a number of users are not receiving the ticketed emails. If you are affected by this check with your IT department to see if any security settings have been changed to the emails which may be causing the filtering of the NES emails.

Advice to trainees: If you are a trainee and have sent tickets to assessors, you can always copy the ticket code and email this directly to the assessor who hasn't received a confirmation email so they can still complete the assessment form. You can see the ticket number in the external ticket page. Please also check and ensure that you have typed the correct email addresses. If the tickets are not received by the recipient then a "undelivered" message flag will appear next to the ticket to confirm that the email for this ticket has not been received successfully.

Advice to supervisors: If you are a supervisor who a trainee has sent a ticket to but did not receive an email with the ticket code, you can still access these when you log into the ePortfolio. On the home page you will see under the "my tickets to complete" tab a list of all the assessment forms that a trainee has requested you to complete. You can access all these without the ticket code being emailed to you.

Request to Deanery/LETB/Trusts: Please can you check for any security updates with your IT department and any changes to the email addresses which may be impacting on receiving the emails from NES.

Developments

2017 ARCP form - 20 March 2017

This has been deployed on 18/03/2017 ahead of schedule for 01/04/2017. The new form will now display the ARCP outcome and specialty in the title of the form making it easier to check trainee’s progression. This will save users time as they will not need to open individual ARCP form to check for what outcome a trainee was given. This will be beneficial for trainees in dual training where two specialty ARCP form must be completed.

The completed ARCP form will be displayed as follows on the ePortfolio:

ARCP
20 March 2017 09:48 (Core Medical Training, 1. Achieving progress and competences at the expected rate)

Respiratory Medicine Logbook template - 14 March 2017

Respiratory Medicine trainees can now record procedures using this template and upload the document to their ePortfolio personal library.

File Respiratory Logbook_2017.xlsx

Updated generic SLE CMT and HST forms to display name of specialty being assessed - 09 March 2017

All generic SLE forms have been modified to include a new field ‘Specialty being assessed’. The trainee and assessor can now select the specialty the assessment relates to. Once the form has been completed and saved, the specialty name will now be displayed in the title making it easier for users to identify which specialty the assessment was completed for without having to drill into the actual form. This will save users time to navigate and check assessments that have been completed without having to open individual forms to check the specialty the form relates to.

The completed generic SLE forms will be displayed as follows on the ePortfolio:

CbD SLE CMT
09 March 2017 11:33 (Infectious Diseases), (Rifa Begum, JRCPTB)
ACAT SLE HST
09 March 2017 11:09 (Gastroenterology), (Rifa Begum, JRCPTB)

Update to PYA report - 24 February 2017

The following PYA reports have been updated to include missing ALS and SCE questions:

Gastroenterology, Pharmaceutical Medicine and Neurology

Pharmaceutical Medicine Reflective Practice - February 2017

Specialty specific reflective practice form for Pharmaceutical Medicine trainees is now available on the ePortfolio.

New pre-installed folders in the Personal Library - 21 January 2017

JRCPTB have pre-installed a number of mandatory folders. This is to support you with uploading files and documents relevant to your training.  The folders will become visible to you once you have logged into your account. Existing folders can be dragged and dropped into these new folders and you can also create sub folders. This will also help external reviewers to navigate and locate files in the personal library when you are being assessed.

New folders:

  • ARCP
  • Audit & Quality improvement projects
  • Exams, Certificate & Courses
  • Logbook
  • PYA documents & PYA targets (evidence of achievement)
  • Research, Presentations & Publications
  • Teaching delivered, attended and feedback
  • Leadership & Management

Reflective Practice 'After Event' and R-card form - August 2015

The After-event reflection form is a tool developed by the Institute of Reflective Practice. The form can be used as way of recording reflections on learning. The form is now available on the ePortfolio in the Reflective Practice section. An additional tool to aid the reflection process is the R-card which is available to download below with instructions and guidance on how to use both tools.

PDF icon Reflective Practice After-Event and R card instructions and guidance.pdf

Combined Infection training (CIT) - August 2015

The new combined infection training (CIT) programme goes live on 5 August. CIT has been a joint development between the Joint Royal College of Physicians Training Board (JRCPTB) and the Royal College of Pathologists to more closely align training in the infection disciplines of infectious diseases (ID), tropical medicine (TM), medical microbiology (MM) and medical virology (MV).

New programme codes, assessment forms, the CIT curriculum and revised curricula for each of the infection specialties have been added to the ePortfolio (please see below). Trainees who are appointed to, or transfer to, the CIT programme will be able to use the JRCPTB ePortfolio to record their progress in training, whether they are in single specialty or dual training programmes in ID, TM, MM or MV.

Further information on CIT and guidance on transferring to the new curriculum has been published on the infectious diseases/tropical medicine page.

New specialty curricula:

  • CIT & Common competencies 2014
  • Infectious Diseases 2014
  • Tropical Medicine 2014
  • Medical Microbiology 2014
  • Medical Microbiology 2010 (amendments 2014)
  • Medical Virology 2014
  • Medical Virology 2010 (amendments 2014)

 New CIT assessment forms:

  • Acute Care Assessment Tool (ACAT): Infection Training (CIT & HST)
  • mini-Clinical Evaluation Exercise (mini-CEX): Infection Training (CIT & HST)
  • Case based Discussion (CbD): Infection Training (CIT & HST)
  • Evaluation of Clinical/management Events (ECE): Infection Training (CIT & HST)
  • DOPS: Infection Training (CIT & HST)

These curricula and assessment forms will only be available to trainees on the CIT programme. Trainees in Medical Microbiology and Medical Virology should contact the RCPath administrator Sandra.Dewar@rcpath.org for any queries relating to their specialty.

Pilot DOPS: Thrombolysis (Neurology & Stroke Medicine) August 2015

A DOPS form has been developed to allow assessment of a single encounter of a trainee’s ability to undertake intravenuous thrombolysis and will be piloted with trainees in Stroke Medicine and Neurology from August 2015. Please see the document below for further information and guidance.

PDF icon DOPS pilot Thrombolysis Neurology & Stroke Medicine.pdf

A Logbook for Cerebral Reperfusion including Thrombolysis is available for trainees in the pilot and should be uploaded to the personal library in the ePortfolio.

File Log book for Cerebral Reperfusion including Thrombolysis


CMT Logbook for recording procedures and clinics - 20 May 2015

We have launched a logbook to assist CMT trainees in recording their procedures and clinics.  It has been developed with the CMT advisory committee and trainee representatives.  The logbook is in the form of an Excel spread sheet which can be used to record procedures and attendance at clinics and then uploaded to the personal library in the ePortfolio.

File Template for recording procedures and clinics CMT May 2015.xlsx

Updated ARCP form goes live - 30 March 2015

The revised 2015 ARCP form is now live on ePortfolio.  Changes include adding the GMC's requirement to record a reason for a trainee not undertaking a review, recording academic progression and recording the months counted towards training for out of programme (OOP) events.