Assessment FAQs

Who can assess trainees?

For mini-CEX, ACAT and CBDs assessors can be any doctor with appropriate experience beyond CMT level (SpR/ ST3 grade and above). For DOPS assessors can be anyone with expertise in the procedure, including experienced nurses and allied health professionals as appropriate. Trainees should not be assessed by colleagues of the same grade (other than during multi-source feedback).

It has been approved by my deanery that I can go out of programme so what do I need to do next? How long will it take to process my OOP application?

If you want time out of programme (OOP) to count towards the award of a CCT or a CESR via the Combined Programme (CESR CP), the GMC must approve the post before it starts.

It is therefore essential that your request for training credit is submitted to JRCPTB for consideration at least 8 weeks prior to the start date. All OOP applications that request training credit must have approval by the relevant JRCPTB Specialist Advisory Committee (SAC) before the GMC can approve the post. Applications for OOP training credit that are submitted to us with less than 8 weeks notice will not be considered for training credit.

The application form is available on our website. See the Out of programme page for further information.

Do trainees on earlier versions of the curriculum need to complete an MCR?

Trainees on earlier versions of the curriculum should obtain the same number of MCRs as set out in the latest ARCP decision aid. Trainees who have an ePortfolio should follow the same process and ticket clinical supervisors to complete the MCR (please refer to ePortfolio guide for requesting an MCR).

Why do I need to enrol with the JRCPTB?

  • To maintain access to the training tools provided by the JRCPTB which includes your ePortfolio, curriculum and assessment methods.
  • For us to monitor your training and ensure your training is completed within the legal requirements and to the standards set by the GMC.
  • You will need to enrol with us so we can ultimately recommend you to the General Medical Council for specialist registration. You will need specialist registration so you can then work as a consultant in the NHS or elsewhere in the world.

Do all ACCS trainees have to use the ePortfolio?

Trainees who have been appointed to an ACCS (Acute Medicine) programme will have access to the JRCPTB ePortfolio once they have enrolled. Trainees will be assigned the ACCS curiculum for the first two years of the programme but should then use the core medical training (CMT) curriculum to record evidence in the CT3 year of Acute Medicine. Please refer to the guidance published on the CMT/ACCS specialty page.

For ACCS trainees on an Emergency Medicine or Anaesthetics pathway you will need to contact the relevant College to get ePortfolio access.  You will not be able to use the physician ePortfolio for recording your experience gained in medicine posts.

Do I need to complete a Patient Survey / Patient Satisfaction Questionnaire?

Please refer to the relevant ARCP decision aid to determine whether the patient survey is required and whether it is mandatory or recommended. If it is a requirement, the decision aid provides guidance on when it should be be carried out. Patient survey and guidance forms are available to download from the document library of the JRCPTB website. The educational supervisor should collate the patient feedback received and complete a summary form on the ePortfolio

I would like to go OOP in my final year of training, is this possible?

Although it is possible if supported by the deanery/HEE local office, it is strongly recommended by the JRCPTB that trainees do not undertake any OOP episodes in their final year of training. In any event, a PYA must be undertaken first for each of your specialties and it is unlikely that credit towards training will be granted in full for OOP episodes in the final year of training.

As a CMT trainee, how can I record my procedures and clinic attendance?

We have designed a logbook to assist CMT trainees in recording their procedures and clinics.  It has been developed with the CMT advisory committee and trainee representatives.  The logbook is in the form of an Excel spread sheet which can be used to record procedures and attendance at clinics and then uploaded to the personal library in the ePortfolio.

File Template for recording procedures and clinics CMT May 2015.xlsx

Failure to enrol your post with the JRCPTB may result in:

  • Your post not counting towards your CCT and subsequently, delaying your completion of training.
  • Not being able to support your training such as prospectively approving periods of out of programme and recommending you for accreditation.
  • Your access to the ePortfolio being cancelled.
  • Failing your ARCP as many panels ask for evidence of completion of enrolment.

How does the JRCPTB ePortfolio link with the Foundation ePortfolio?

A version of the ePortfolio is being used by Foundation trainees in most UK deaneries. The JRCPTB and Foundation ePortfolios are based on a single common system but with different content and tools. Trainees will see a view of the ePortfolio that varies according to their stage of training and specialty. It is hoped that the ePortfolio will develop as a single record from Foundation carrying on into specialty training.

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